We are seeking a proactive and detail oriented Administrative Assistant to ensure the smooth and efficient operation of our office. This role is central to supporting managers and employees, coordinating communication, and keeping processes organized. If you thrive in a dynamic environment and enjoy being the go to person for organization and problem solving, this is the opportunity for you.
Key ResponsibilitiesAnswer and direct phone calls, manage email correspondence, and provide information to visitors and staff
Schedule meetings and appointments, maintain contact lists, and develop filing systems
Produce and distribute memos, letters, faxes, and forms; assist in preparing reports and presentations
Order office supplies, book travel arrangements, reconcile expense reports, and monitor invoices
Ensure smooth operation of office equipment, coordinate repairs, and maintain supply inventories
Support administrative staff development and contribute to process improvements
Handle confidential and time sensitive information with discretion
Strong organizational and multitasking skills
Excellent verbal and written communication skills
Ability to manage confidential information responsibly
Familiarity with office practices, procedures, and equipment
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
A proactive mindset with attention to detail
Opportunities for professional growth and skill development
A collaborative team culture where your contributions are valued
Exposure to diverse projects and networking opportunities
A role that balances structure with variety
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